Proper fleet optimization requires much more than “one size fits all” amortization. Managed print solutions deliver a clear benefit; allowing your company to have an optimized document imaging fleet. If you haven’t optimized your fleet of office equipment, here are the top five signs that you may need a managed print solutions:
Lack of Continuity: Is there a lack continuity in your office? Has your company chosen multiple manufacturers’ products without regard to how they will work together? This lack of continuity creates challenges when it comes to getting service. We recommend sticking with brands not tied to a specific dealer. Rarely do dealer specific brands bring enough benefit to justify being tethered to the dealer that sold it to you. Use a brand that has the features you like along with the option to choose multiple service providers.
Maverick Spending: Impulsive or maverick spending on procurement of print devices leads to over-spending and sub-par equipment selection. Purchasing without adequate research often leads to higher cost of ownership. Many times, equipment manufacturers will make two similar models. Model A, requires a low capacity toner only to operate; whereas, Model B, can use the low capacity or high capacity toner. Unless your print volume is extremely low, it almost always pays to buy the model that can utilizes the high capacity toner!
Missing Metrics: Minimal or no tracking of device metrics means you may not know where inefficiencies lie or how to fix them. You cannot control what you cannot see, such as page counts, visibility of over and under utilized devices, page coverage, service reports, alerts and more. With access to the right metrics, companies can leverage its purchasing power for smart, centralized fleet purchases, instead of uninformed, individual purchases from various locations.
Lack of Procurement Processes: Especially where metrics are missing, the company lacks the data needed to apply to fleet purchasing decisions, so no rational, strategic process exists. With proper software-enabled standardization and proper metrics, the company can put in place strategic processes that lead to an optimized fleet.
Incorrect Amortization or Expense Structure: Another reason that a company may fall short of having an optimized document imaging fleet is that devices have already been expended or procured through a capital expenditure. The truth may be that capital budgets are being stretched with erratic purchases of output technology, reactive supply orders and emergency service calls. Furthermore, your company may be unaware of hidden costs that are hurting your bottom line.